Deadline for this application - 26 October 2018
UNHCR office in Trinidad and Tobago is planning to move to a new office premise given the increase in the staffing level due to Venezuela situation response. A suitable building has been identified in Port of Spain.
The two-story building is approximately 8000 sq ft and comes with secure underground parking (basement). It was previously occupied by a diplomatic presence, but has not been occupied for the last 6 years. While the building is structurally sound and in line with MOSS requirements, it requires internal refurbishment including carpeting, repainting, partitioning and installation of security features (CCTV, smoke alarms, emergency signs etc.). A layout design has already been developed with a specified Scope of Work. UNHCR seeks to contract a suitably qualified Civil Project Engineer who will provide oversight and guidance on the project to its completion.
This assignment is procured with following major objectives:
- Provide support to reorganize the layout in a cost effective and functional manner while respecting safety and security concerns.
- Assure that the fit-out works meet UNHCR operational requirements while prioritizing the most critical works to provide a ‘complete and usable facility’.
- Ensure the suitability and accuracy of design, quality construction and transparent project execution.
- Mitigate and resolve probable technical problems associated with the project and hence accelerate project execution.
The services of a Project Engineer are required to provide necessary service/support to UNHCR agency in engineering and contract management aspects of the project, so that the above mentioned objectives shall be achieved. The specific responsibilities are broadly divided into two headings
Task and Responsibilities
The duties shall comprise the complete engineering services related to the project design and construction supervision. All services shall be performed in accordance with any applicable UNHCR, host nation building and fire norms, standards, building codes and/or international standards.
The services shall comprise the complete engineering services related to the project design and construction supervision. All services shall be performed in accordance with any applicable UNHCR and host nation building and fire norms, standards, and building codes and/or International standards.
1. General requirements and principles
The incumbent shall participate in all meetings and advise the Employer by:
- Performing technical administration and management of activities pertaining to the renovation of the demised premise;
- Leading and serving as UNHCR point of contact in any discussion, meeting or review on construction related matters;
- Provide necessary technical support to the UNHCR on its project management, including risk management, cost control, scheduling, monitoring and reporting;
- Review design documents, modify design and make changes where necessary;
- Regularly updating the Employer on the status of the project;
- Maintaining hard and soft copy of project and technical documentation.
1.1. Construction supervision and post‐construction phase responsibilities:
The Project Engineer will supervise construction of the project components; monitor construction methods and quality control; certify that the quality of works conforms to the specifications, norms, standards and drawings; assess the adequacy of the Contractor's input materials, labour, equipment, and construction methods; resolution of contractual issues, furnish all revisions and detailed drawings as necessary during the continuance of the contract; attend third party inspections as necessary; examine the Contractor's claims for variations/extension, additional compensation, etc., and prepare recommendation for approval by Employer; record the work measurement, certify the Contractor's claim and assist in contract monitoring and in preparing the “as built” drawings for issuance of work completion certificate to the Contractor. Responsibilities of Project Engineer under this heading includes, but not necessarily limited to following:
- Scrutinize and approve Contractor’s detailed work program including Contractor’s resource planning;
- Scrutinize and approve construction methods proposed by Contractor, modify as necessary and monitor environmental and social safeguard requirements;
- Assess and enforce the adequacy of Contractors’ inputs in terms of materials, equipment, construction machinery, workers, funds, and construction approach and methodologies;
- Supervise and monitor construction of all project components, modify designs as required by site conditions and issue variation orders to the Contractor; check measurements for works completed and in-progress and verify bills for payments to the Contractors;
- Interpret the technical specifications, where required;
- Supervise all aspects of construction work including periodical inspection of Contractor’s machinery and equipment;
- Attend third party inspections, as necessary, and provide certification on the quality of the supplies based on such inspections;
- Monitor mobilization and progress of work;
- Prepare bi-weekly progress reports and draft final project completion report within one month of the completion of the services;
- Approve and/or issue working drawings and issuing instructions to the Contractors as required in accordance with the contract specification and Contractors’ quality management plan;
- Maintain detailed records of measurement of the completed works, correspondence, detailed diaries, photographs, daily site records submitted by the Contractor on ambient conditions and Contractor's resources at the site and their use including other documents concerning relevant events and activities;
- Approve interim certificates for progress payments and verify the quantities for such certificates and recommend for payment to the employer;
- Asses and make recommendations to the employer on the Contractor’s claim for additional payment, extension of time and any other matters related to contract administration;
- Certify completion of part or all of the works and issue the Taking Over Certificate;
- Check and certify ‘as-built' drawings for the works prepared by the Contractors at the end of assignment;
- At the completion of the works, assist the Employer in preparing a consolidated Project Completion Report in the format as prescribed by UNHCR;
- Inspect the works at appropriate intervals during defect liability period and recommend for certification.
1.2. Approval by the Employer:
The incumbent will be required to obtain specific approval of the Employer before taking any of the following actions that are specified in the Contract:
- Approving subcontracting of any parts of the works issuing variation order;
- Approving extension time;
- Fixing new rates for works.
A. Essential minimum Education and Professional qualifications:
- Minimum five (5) years of successful documented experience in either:
- Design of office buildings;
- Active registration in the professional board of engineers (or architects) in the Trinidad and Tobago.
- University degree in Civil Engineering / Architecture.
- Construction supervision and accounting
- Working knowledge of the following standard software packages:
- MS Outlook
- MS Office (Word, Excel, PowerPoint)
- MS Project
- Adobe Acrobat Professional
- Autodesk AutoCAD (2D)
- Working knowledge of the English language, with special regard to technical English.
A. Desirable qualifications:
- Masters in Civil Engineering or related disciplines.
- Experience in Electrical Engineering is desirable.
- It is anticipated that the chosen applicant will be contracted for a period of 3 months, with approximately two days of work per week.
Unsuitable Candidates will not be acknowledged